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Rachel Kline

Household Systems & Private Service

Rachel Kline

A decade running private households — now I document how they run.

A designer’s eye brought to private life: the invisible, exhausting work of running a home or an executive world, turned into calm, documented, beautiful systems.

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Portrait forthcoming
“Discretion isn’t a clause. It’s the entire job.”

I started inside other people’s homes — the calendars, the vendors, the quiet logistics of a life that has to work whether or not anyone is watching. For more than ten years I have run households and executive lives for private families and the executives and entrepreneurs they work with, and I learned the thing no course teaches: a home doesn’t run on effort. It runs on systems, taste, and trust.

So I started writing it all down — turning the way a house actually works into something you can hand to the next great hire. That’s the whole idea now: not a bigger team, but the one you have, running without you in the room.

years in private service

homes at once — San Francisco & Napa Valley

cross-country move, sailboat included

Operating → Systematizing

The arc.

Systematizing

Aug 2025 — Present

Executive Personal Assistant & Estate Manager

Private family · Berkeley, CA · hybrid

  • Estate management and executive personal assistance for a private family.
  • Calendar management
  • Vendor management
  • Household management
  • Confidentiality

What I bring

The capability map.

  • Operations:
    • Calendar management — Complex calendars across time zones, alongside family and school calendars.
    • Travel — Extensive domestic and international travel, coordinated end to end.
    • Vendor management — Vetted and negotiated with subcontractors; kept vendor lists and maintenance schedules for homes in San Francisco and Napa Valley.
    • Projects & moves — A full kitchen renovation, start to finish, and a cross-country household move — sailboat included.
  • People & Home:
    • Recruiting & sourcing — Full-cycle recruiting of personal assistants and household staff for clients across the US.
    • Household management — A 3,600 sq ft home run day to day: repairs, housekeeping, home technology and security.
    • Family support — Family calendars, kids’ activities, errands and gifts — and care for two young children.
  • Systems & Process:
    • Client onboarding — Developed client onboarding processes alongside a CEO.
    • Bookkeeping — Tracked LLC expenses, hired a bookkeeper and set up QuickBooks Online.
    • Research & reporting — Research and data analysis behind executive reports.
  • Discretion & Trust:
    • Confidentiality — Every family she has worked for is listed simply as private. That is the job.
    • Insurance & vetting — Certificates of insurance verified before a contractor starts work.

From proof to offer

Ways to work together.

How the work is scoped

Let’s talk real numbers first.

Then we’ll find out whether you actually need this role — and, if you do, what a well-run life would cost you.

Work with me